Undergraduate Academic Policies

The purpose of a college education is to expose students to new areas of intellectual experience which prepare them to make judgments within and beyond their field of specialization as well as provide the competencies required for success.

Monroe University is committed to ensuring that all students have the opportunity to master written and verbal communication, understand mathematical concepts basic to their field of study, increase their awareness of the origins of their cultural and intellectual heritage, comprehend the fundamentals of business and computer technology, and avail themselves of the chance to delve into subject areas of interest by registering for electives.

The General Education Core Requirement ensures that all Monroe University graduates are prepared to enter the world of business with a comprehensive, well-rounded education necessary for success, irrespective of where their specific area of study may lead.

To qualify for graduation, students must have satisfactorily completed all stated requirements of their degree objective, maintained a satisfactory academic and attendance record, and have settled all financial obligations to Monroe. Furthermore, candidates for graduation must have achieved a 2.00 cumulative grade point average both in their major-area courses and overall.

Monroe's Online Learning Program provides students with quality education available 24 hours a day, 7 days a week. Students have the opportunity to take individual courses or complete degree programs leading to either an associate degree in Business Administration, Accounting, Sports Management, Criminal Justice, Human Services, Hospitality Management, Computer Information Systems, or Medical Administration; or a bachelor’s degree in Business Management, Accounting, Sports Management, Criminal Justice, Human Services, Hospitality Management, Computer Information Systems, Health Services Administration, or Public Health.

Students may request College Proficiency Examinations for courses for which they believe they have mastery of the content.

Student initiated College Proficiency Examinations are generally not available for noncredit, remedial courses and credit-bearing courses so designated by an academic department. Students may apply for a College Proficiency Examination at any time during the semester unless they are currently enrolled in that course. In such an instance, the examination must be administered and graded before the end of the add/drop period.

Students who take the Monroe University Placement Examinations may not take Proficiency Examinations for courses at a lower level than the course placement based on that Placement Exam.

Application for Monroe University Proficiency Examinations must be made to the Dean, Director, or other appropriate college official.

Internships bridge the gap between theory, what is taught in the classroom, and the world of work.

Internships enable the student to:

• Explore career options and confirm career plans
• Apply classroom learning to real work situations
• Practice and strengthen interpersonal and technical skills

The Honors Program provides opportunities for the college’s most academically accomplished students to engage in advanced academic work and to participate in an enhanced shared intellectual experience with our most distinguished professors and guest lecturers.

At Monroe we value the full intellectual engagement of our students and faculty and we believe that genuine excellence in college-level studies entails a thorough understanding of areas outside a major field of specialization. Hence, the Monroe University Honors Program provides challenging courses, active learning opportunities, and strong personal advisement which broaden and deepen the academic experience.

The Honors Program sponsors lectures, seminars, and workshops for Honors Program students and faculty. By opening many of these events to Monroe faculty, staff, students, and the public, we share the Honors experience more broadly. Honors students also enjoy a wide variety of special programs and services.

Each semester, the Honors Program sponsors the Honors Colloquium, a scholarly and celebratory program, where honors students present their projects and papers to the college community.

Students may be admitted to the Honors Program as prospective students through the admissions process or as continuing students by application to the Honors Board.

Enhanced Academic Support in English (EASE) is designed to help non-native English speakers transition into an academic environment.. With a mix of intensive English courses taught both in the classroom and out and about in New York City, as well as a foundation in the liberal arts and major-specific courses, EASE provides a unique opportunity for students to earn college credit as fully matriculated students while improving their English skills.

EASE students receive a strong foundation in listening, reading, speaking, and writing. Projects and assignments aim to expand vocabulary, sharpen grammar skills, and develop college level reading and writing skills, and help students build confidence in conversing and public speaking.

Grades and their quality point equivalents are as follows:

The following grades are not computed in the Grade Point Average:

P ……………………………. Satisfactory Completion

R ……………………………. Repeat

W ……………………………. Withdrawal

UW …………………………… Unofficial Withdrawal

AU …………………………… Audit

PR ……………………………. Proficiency Credit

TR ……………………………. Transfer Credit

I - A grade of "incomplete" is given to a student who, for acceptable reasons, has not completed the course work at the end of the semester; but who, in the estimation of the instructor, can reasonably be expected to pass the course. Completion must be accomplished within two weeks after the beginning of the next semester or the “I” will automatically be changed to an “F.” Permission for additional time to complete the course requirements must be granted by the Vice President for Senior Vice President for Academic Affairs.R - A grade of "repeat" is strictly limited to sequential courses with departmental approval. It can be given to students who, although they may not have clearly failed the course, have demonstrated that they do not have sufficient skills and competencies to continue on to the next sequential level.

POLICY REGARDING GRADES OF W, UW, and AW

“W”

A student who officially withdraws from the semester by giving oral or written notification to the appropriate student services office will receive grades of "W" in all of their courses that semester.

“UW”

A student who has not given oral or written notification to his or her counselor in the appropriate academic office will be unofficially withdrawn and receive grades of "UW" in all of their courses that semester.

“AW”

An administrative withdrawal is exercised on a case-by-case basis, and is determined by the appropriate Student Services Office or the Academic Office. An “AW” is equivalent to a grade of “F,"  and will affect a student’s GPA.

• The grades of “R,” “W,” or “UW” will not affect the GPA.
• Grades for noncredit courses will not affect the GPA.
• A grade of “W” or “UW” indicates that a student withdrew from a course prior to its completion.
• A grade of “F” will affect the GPA (if this course is repeated, the new grade will replace the F in the student’s GPA).
• A grade of “AW” is equivalent to an “F” and affects the GPA. However, if this course is repeated, the new grade will replace the “AW” in the student’s GPA.

Students are expected to complete the degree in six (6) years. Any student seeking an extension of this limit must obtain prior approval.

A "lecture" credit hour represents the equivalent of fifteen 50-minute class meetings during a 15-week semester. A "lab" credit hour represents the equivalent of forty-five 50-minute class meetings during a 15-week semester.

Any student finding it necessary to request a temporary grade of incomplete ("I") in a graduate course is required to consult with the faculty member of that course and obtain approval for the incomplete grade, along with the signature of the instructor and the appropriate academic officer of the college, before the last day of class. A course with a grade of "I" will be considered as a course attempted and will be calculated with 0 Quality Points. Completion must be accomplished within two weeks after the beginning of the next semester or the "I" will automatically be changed to an "F."

A student in good academic standing may apply in writing for a semester leave in advance of the semester(s) they will not attend. Forms for requesting a semester leave can be obtained from the KGS Office. The completed form must include: the reason for the leave, the semester the student intends to return, and a plan for degree completion upon returning from the leave.

Readmission is initiated in the appropriate Student Services Office or KGS Office.  Eligibility is determined through an evaluation of the student’s prior academic performance and potential for success. Students seeking readmission should initiate the process early enough before the start of the semester in which they intend to resume studies to enable the appropriate Student Services Office or KGS Office to review and act upon the application in a timely manner.

Students’ records including transcripts, relevant professional experience, and personal statements will be used to determine if a waiver will be granted. The appropriate academic official in the appropriate Students Services Office or KGS Office must approve all academic waivers. 

Students who wish to withdraw from a course must do so by the date indicated in the academic calendar.

Administrative withdrawal ("AW") occurs when a student is unofficially withdrawn without having given oral or written notification to his/her academic advisor.

If a student is considering withdrawal from the graduate program for any reason, they should discuss their reasons with their advisor. KGS is committed to doing all it can to assist students to successfully complete their degree. However, if a student decides to withdraw from KGS, the individual should send written notification of the decision to withdraw to the KGS Office. The student will be asked to meet with the Dean of Graduate Programs or designee before the appropriate paper work is filed and adjustments are made to the student’s record.

Students will receive a grade report after each semester. These reports will show both semester and cumulative averages. A student’s standing in each course is measured by the grades received on exams, papers, and other class assignments and requirements. Each student’s academic status as it relates to satisfactory academic progress and program pursuit will appear on the grade report.

Students have the opportunity to dispute a final course grade. The student should first discuss the matter with the instructor. If the problem is not resolved, the student must file a Grade Appeal form with the Dean of the academic program or designee within 10 days of the semester grade report being issued by the Registrar’s Office.

Graduate students may repeat a course with a passing grade and have the last grade replace the previous grade in the cumulative grade point average. However, a course can only be repeated once and no more than two courses may be repeated. This will be evaluated on a case-by-case basis.

A student’s academic standing and decisions regarding academic probation and dismissal are determined by their cumulative grade point average and other appropriate criteria. When a student’s cumulative grade point average drops below 3.0 at the end of a semester, they will be placed on academic probation. The student will be notified by letter of their academic probation and will be required to meet with the Dean of the academic program or designee. A student who is placed on academic probation must reach a cumulative GPA of at least 3.0 and must achieve good academic standing by the end of the next semester or the student will be dismissed. Any student who completes at least one 600 level or higher course and whose cumulative GPA falls below 2.0 at the end of a semester will be dismissed from the College. Students who are dismissed may apply for reentry into non-matriculated status after a semester. Requests for reentry into non-matriculated status will be reviewed on an individual basis.

Students are expected to comply with the rules of conduct, academic regulations, and established policies and practices of the College and the KGS. Should a situation occur whereby a student violates the Guidelines, codes, and regulations, or fails to comply with requests of administrative authorities, or plagiarizes, he or she may be dismissed from the KGS. Students have the right to appeal a dismissal to the Dean of Graduate Programs. In such cases, the grade will be an AW (Administrative Withdrawal) and will count as an F when computing the their Grade Point Average.